What Does It Mean to Be FERPA Compliant?

Being FERPA compliant means safeguarding any information that could personally identify a student. To achieve this, we:

• Encrypt or anonymize student data such as names, gender, and grades.

• Avoid storing sensitive personal information like addresses, social security numbers, phone numbers, or student IDs.

• Ensure all data remains secure, private, and inaccessible to unauthorized users at every step.

How ExamAi Ensures FERPA Compliance

At ExamAi, we prioritize the privacy and security of your data. We are committed to adhering to all FERPA guidelines to protect the rights and confidentiality of students. Here’s how we ensure your data stays private and secure:

1. Comprehensive Data Encryption

We use advanced encryption techniques to secure all data stored in our systems. This means that any information we handle is converted into unreadable formats, making it impossible for unauthorized users to access or interpret.

2. We Do Not Store Personally Identifiable Information (PII)

ExamAi is designed to maintain complete privacy. We ensure that sensitive personal information is never stored in our systems. This includes never storing:

• Student names

• Gender

• Home addresses

• Email addresses

• Phone numbers

• Social security numbers

• Student ID numbers

• Parent or guardian information

Instead, we use anonymized identifiers, which ensures that no data in our systems can be linked to specific individuals.

3. Firebase Authentication for Secure Login

Our login system is powered by Firebase, a secure and widely trusted platform. Firebase employs state-of-the-art encryption and security protocols, ensuring that all login credentials and user authentication processes are protected. This guarantees that access to accounts is secure and restricted to authorized users only.

4. Encrypted and Protected Database Collections

When data is stored in our system, we take additional precautions to protect it. These measures include:

• Encrypting all database collection titles to prevent unauthorized access.

• Automatically anonymizing email addresses and converting them into random, unique IDs.

• Using role-based access control to ensure only authorized personnel can view specific datasets.

• Regularly monitoring and auditing database activity to detect and prevent potential security breaches.

5. No Data Collection Beyond What Is Necessary

ExamAi is designed to operate without collecting unnecessary personal information. This means:

• We never request or store information like grades linked to specific students, extracurricular activities, or health-related data.

• Any data collected is strictly limited to what is necessary for ExamAi’s functionality and is anonymized whenever possible.

• Schools and professors maintain full control over what data is shared with the platform.

6. FERPA Compliance Is Central to Our Design

ExamAi is built from the ground up to comply with FERPA regulations. This includes:

• Implementing stringent safeguards to protect student privacy at every stage.

• Ensuring transparency by providing schools and professors with clear information on how data is handled.

• Regularly updating our systems to align with any changes in FERPA regulations or industry best practices.

Why FERPA Compliance Matters

FERPA compliance is not just a legal obligation; it’s a commitment to safeguarding the trust that schools, professors, and students place in us. By designing ExamAi with security and privacy in mind, we ensure:

• Professors can focus on teaching, not worrying about data safety.

• Schools meet regulatory requirements without additional burden or complexity.

• Students’ privacy and rights are respected and protected.

Transparency and Accountability

We believe in complete transparency when it comes to how we handle data. Schools and professors can request detailed reports on how data is anonymized, stored, and accessed. Our team is always available to address concerns and provide clarity about our data practices.

Contact Us

If you’re a professor, school administrator, or parent and have any questions about how we protect your data, please reach out to us at hello@examai.ai. We’re here to help and ensure you feel confident in our commitment to security and privacy.

At ExamAi, your trust is our highest priority. By upholding FERPA compliance and prioritizing privacy, we empower schools and professors to focus on education, knowing their data and their students’ data are fully protected.